Introduction#

This document outlines the commitment of CodeWarriors Game Foundry to providing a safe, supportive, and inclusive environment for all participants, instructors, and leaders. We are dedicated to ensuring the safety and well-being of every participant and maintaining high standards of safety throughout all Game Foundry / After-school programs.

For programs hosted by a school or partner venue, CodeWarriors works within the venue’s child safety, emergency, sign-in/sign-out, and first-aid procedures. Where this document differs from school procedures, school procedures apply for on-campus activities.

1. Supervision & Child Wellbeing#

Supervision

  • Standard Game Foundry classes are delivered by two or more screened adult instructors present for the full session, including setup and pack-down.
  • CodeWarriors aims to maintain an adult instructor to student ratio not exceeding 1:9
  • Specific areas are designated for supervised activities, and participants will be informed of these boundaries.

Behaviour & Discipline

  • We strive to create a positive, encouraging, and supportive atmosphere where participants feel comfortable and confident. We expect class participants to show respect for others, instructors, and equipment.
  • Bullying, unsafe actions, or inappropriate behaviour will not be tolerated.
  • Minor issues are addressed with reminders; repeated or serious issues will result in contact with the parents/guardians, and in rare cases, removal from a session or program following consultation with parents/guardians.

Child Protection & Privacy

  • All adult instructors working directly with children hold current NSW Working With Children Checks (WWCC).
  • Photographs or videos may occasionally be taken for promotional purposes, but only with parental consent provided.
  • CodeWarriors retains only the minimum amount of personal information required to support students having successful outcomes in coding activities.
  • This personal information is maintained confidentially, and deleted at the end of a Game Foundry term or when a student ends their program.

Online Safety

  • Any online resources used during sessions are age-appropriate, supervised, and selected for educational suitability.
  • Clear guidelines for internet usage are explained to participants, and instructors actively support responsible online behaviour.
  • Game Foundry sessions do not rely on student accounts on school systems.
  • A zero-tolerance policy for cyberbullying will be enforced, and participants will be educated on responsible online behaviour.

2. Health and Medical Care#

First Aid & Emergency procedures

  • At least one instructor on site is trained in First Aid and CPR. The designated First Aid leader (Safety Officer) is named in the Registration information provided at the commencement of a Game Foundry term.
  • A First Aid kit is available during all classes.
  • Contact information for the parents/guardians and the emergency contact is provided during Registration, submitted before or at the commencement of a session. This information is readily accessible to attending adult instructors.
  • In the event of fire, evacuation, or lockdown, instructors follow venue emergency procedures, and work in coordination with school staff where applicable. Parents are notified as soon as possible.

Medical Needs & Allergies

  • Parents/guardians must provide full details of medications, allergies, or other conditions which may affect a student’s participation, wellbeing, or require assistance during classes.
  • All instructors are informed of individual requirements for program participants, prior to classes.

Health & Attendance

  • Children should not attend class if unwell, especially with infectious illnesses.
  • If a child becomes ill during a class, parents will be contacted to collect them.
  • In some cases, CodeWarriors is able to offer remote participation options for children who are unwell.

3. Routine#

Duty of Care

  • For after-school programs, CodeWarriors follows the school’s sign-in, supervision, emergency, and first-aid procedures.

  • CodeWarriors’ duty of care applies during scheduled Game Foundry session times only. Supervision begins when a participant is signed in to the session and ends when they are signed out to a parent or authorised adult.

Equipment & Belongings (BYOD / CodeWarriors device)

  • Bring Your Own Device (BYOD classes):

    • Participants at a BYOD class bring their own laptop or device.
    • We will make every reasonable effort to support children using their own device, regardless of brand or operating system.
    • Parents/guardians are responsible for ensuring BYOD devices are in good working order and fully charged for the class.
    • CodeWarriors cannot accept responsibility for loss, theft, or damage to personal devices or other belongings.

  • CodeWarriors Device (Provided by CodeWarriors):

    • Participants at a CodeWarriors device class use devices provided and managed by CodeWarriors.
    • CodeWarriors devices remain the property of CodeWarriors and are not taken home.

Pair-Based Learning & Device Sharing

  • Our classes use pair-based learning, where two participants collaborate on the same project.
  • This approach encourages teamwork and problem-solving skills, and reflects pair-programming practices in professional development scenarios.
  • Pairings are managed by instructors and may change over time to support collaboration and learning.

4. Communication & Feedback#

Emergency Contacts

  • Parents/guardians provide contact details for themself and at least one emergency contact during sign-up.
  • In an emergency, instructors will first attempt to contact the parent/guardian, then the listed emergency contact(s).

Complaints & Feedback

  • We welcome feedback and take concerns seriously.
  • If you have a concern, please raise it with an adult instructor on site.
  • If not resolved, contact the Program Coordinator Simon Forwood. Contact details are in the Registration information and via the Contact page.

Our Commitment#

Our team is dedicated to providing a safe, fun, and inspiring environment where every child can learn, create, and thrive.

Review and Updates#

This document will be reviewed annually, or as needed, to ensure its effectiveness and compliance with current regulations. The next review is scheduled for May 27, 2027.

Contact Information#

For any questions regarding this policy, please contact the Program Coordinator:

Simon Forwood
Contact details are in the Registration information, and on our Contact page.


Version 1.1 — Last updated: 27 May 2026
This policy is reviewed annually or as needed. The most current version is always available at https://gamefoundry.codewarriors.com.au/safety/